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Privacy Policy

WorkTime Attendance Manager

Last updated: 30 June 2026

This Privacy Policy explains how yoube ltd ("we", "us", "our") collects, uses, and protects personal data when you use the WorkTime Attendance Manager application and website at useworktime.com (the "Service"). We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

WorkTime Attendance Manager is a workforce attendance tool for small businesses. It provides GPS-based clock in/out, attendance tracking, leave management, and secure delivery of payslip PDF documents. For any privacy questions, contact us at support@useworktime.com.

2. Information we collect

We only collect the data needed to operate the Service:

Account information	Name, email address, company name, and role (employer or employee).
Attendance records	Clock in/out times, break times, and assigned work location.
Location data	GPS coordinates captured only at the moment you clock in or out, used to confirm on-site attendance. We do not track your location continuously or in the background.
Leave information	Leave requests, dates, and any reason you choose to provide.
Payslip documents	PDF payslips uploaded by your employer and stored securely so you can download them. We do not generate or calculate pay; payslips are prepared by your employer.
Technical & log data	Device/browser information, IP address, and activity logs used for security and the audit log.
Payment data (employers)	Subscription payments are processed by Stripe. We do not store your card details.

3. How we use your information

To provide attendance tracking, leave management, and payslip delivery.
To verify on-site attendance using clock-in/out location.
To maintain an audit log and keep the Service secure.
To generate optional AI Monthly Summaries of attendance data (see Section 5).
To manage subscriptions and the free trial.
To respond to support requests.

4. Legal basis (UK GDPR)

Contract: to deliver the Service you or your employer signed up for.
Legitimate interests: security, fraud prevention, and improving the Service.
Legal obligation: retaining certain records where required by law.
Consent: where applicable, e.g. capturing location at clock-in. You can withdraw consent at any time.

5. Third-party services we use

We share data only with service providers needed to run the Service:

Supabase — secure database, authentication, and file storage (including payslip PDFs).
Netlify — website and application hosting.
Stripe — payment processing for subscriptions. See Stripe's privacy policy at stripe.com/privacy.
Anthropic — if you use the optional AI Monthly Summary feature, aggregated attendance figures are sent to Anthropic's Claude API to generate the summary. This data is processed to create the summary and is not used to train models.

We never sell your personal data to anyone.

6. Data retention

We retain your data for as long as your account is active or as needed to provide the Service. Attendance and payslip records may be retained where required to meet legal or employer record-keeping obligations. When data is no longer needed, it is deleted or anonymised.

7. Your rights

Under UK GDPR you have the right to access, correct, delete, restrict, or object to the processing of your personal data, and to data portability. You may also withdraw consent and lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

Deleting your account and data

You can request deletion of your account and associated data at any time via useworktime.com/delete-account.html or by emailing us.

8. Data security

We use industry-standard measures including encrypted connections (HTTPS), access controls, and a private storage bucket for payslip documents (accessible only via short-lived signed links). No method of transmission is 100% secure, but we work to protect your data.

9. Children

The Service is intended for use by businesses and their employees and is not directed at children under 16. We do not knowingly collect data from children.

10. Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the latest version. Significant changes will be communicated where appropriate.

11. Contact us

For any questions about this Privacy Policy or your data, contact:
yoube ltd
Email: support@useworktime.com

If you are an employee, your employer is the data controller for your attendance and payslip records. Please also refer to your employer's own privacy notice.